About the Coffee County Clerk's Office
Coffee County's court-record clerk is the Clerk of Superior Court, locally labeled "Clerk Of Courts" on the Coffee County government site. GSCCCA identifies the elected clerk as Elisa C. Gillis, year elected 2019, and lists the office at Coffee County Court, 101 S. Peterson Ave., Suite B-18, Douglas, GA 31533. The clerk's hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. The phone number is 912-384-2865, and the fax number is 912-393-3252.
The Coffee County Clerk of Courts page is the local county page for clerk hours, clerk name, phone, traffic ticket links, and GSCCCA access references.
This local page is the practical starting point for Coffee County court-copy questions because it connects the courthouse office, the traffic payment path, and real-estate access resources in one place.
Coffee County Clerk of Courts
Clerk: Elisa C. Gillis
101 S. Peterson Ave., Suite B-18
Douglas, GA 31533
912-384-2865
Fax: 912-393-3252
8:30 a.m.-5:00 p.m., Monday-Friday
What the Clerk Does in Coffee County
GSCCCA states that the Coffee County clerk manages Superior, State, and Juvenile courts. That makes the Clerk of Superior Court the main local court-record office for felony case files, divorce files, major civil cases, State Court misdemeanor and traffic records, Juvenile Court clerk functions subject to confidentiality limits, docket questions, filings, and certified copies when available. The clerk is not the same as the Board of Commissioners County Clerk, which handles commission records, agendas, resolutions, ordinances, and open-meetings compliance.
That distinction affects where a requester should start. A person seeking a divorce decree, felony disposition, Superior Court civil judgment, or State Court case record should use the Clerk of Superior Court channel. A person seeking Board of Commissioners minutes, county ordinances, county administrative records, or non-sheriff county agency records may need the County Clerk or NextRequest process instead. Sheriff's Office records are routed separately in the NextRequest portal, and Probate Court keeps its own probate, marriage, guardianship, and weapons carry materials.
- Maintains Superior Court records for felonies, divorces, title-to-land matters, equity cases, broad civil litigation, and appeals from lower courts.
- Manages State Court and Juvenile Court records listed under the GSCCCA Coffee County clerk profile.
- Provides in-person and phone assistance for court records, filings, docket questions, and certified copies when legally available.
- Connects users to GSCCCA real estate e-filing and real estate document access, including a historical deed index the county page says currently goes back to 1988.
The GSCCCA Coffee County clerk profile confirms Elisa Gillis, the courthouse suite, phone and fax, courts managed, legal organ, and county code 34.
The profile is useful because it gives state-level confirmation of the clerk's court role and distinguishes the court clerk from other county administrative offices.
How to Request a Certified Copy
Certified copies should come from the office that maintains the official case file. For Coffee County divorce decrees, felony dispositions, Superior Court civil judgments, and State Court dispositions, start with Elisa Gillis's Clerk of Superior Court office. Portal printouts and screenshots are not certified records. If the case involves a sealed filing, juvenile material, restricted criminal history, protected identifiers, or domestic-relations information about minors, ask the clerk what public version or court order is required.
- Identify the court and case type: Superior, State, or Juvenile. For divorce, use Superior Court; for many misdemeanors or traffic matters, use State Court.
- Gather the case number if known, party names, approximate filing year, document name, and whether a certified or plain copy is needed.
- Call 912-384-2865 or visit Suite B-18 during posted office hours to confirm availability, fee, and pickup or mailing options.
- Provide any required identification or authorization when a record contains restricted family, juvenile, sealed, or protected personal information.
- Retain the clerk-issued certification with the copy; a downloaded image or search result usually will not satisfy agencies requiring an official court record.
Records Request Form Fields
Coffee County uses NextRequest for county and sheriff public-records requests, but a court-certified-copy request should usually begin with the Clerk of Superior Court rather than a general county open-records request. NextRequest is best for non-court agency records or when the county's public-records process is the correct route. The portal text distinguishes Tracie Vickers, County Clerk, as official custodian for non-sheriff county records, and Eva Contreras as custodian for Sheriff's Office records.
| Field | Required | Notes |
|---|---|---|
| Make Request | Portal action | Starts a new public-records request in NextRequest. |
| Request description | Likely yes | Form fields were not fully exposed without interaction; describe the record, date range, parties, and department. |
| Requester contact information | Likely yes | Needed for portal response and tracking; exact field labels were not visible in text fetch. |
| Track progress | Optional function | Portal allows request tracking after submission. |
| Department or custodian | Unspecified | Portal distinguishes county records from Sheriff's Office records; court-certified copies still belong with the clerk. |
The Coffee County open-records page points users to the online portal for filing and tracking open-records requests.
Use that route for county agency records when appropriate, while keeping court copies and certified case documents with the Clerk of Superior Court.
Coffee County Clerk Fees
The official research located clerk hours, phone, fax, courts managed, county code, legal organ, real-estate access paths, and deed-index coverage, but did not locate a Coffee County court-copy fee schedule. Fee amounts should therefore be verified directly with the clerk before ordering. Georgia's Open Records Act allows copying and search or retrieval charges as permitted by law, but that general public-records rule is not a substitute for a court-certified-copy fee quote.
When calling for a fee, describe the exact document rather than asking for "records" in general. The price and process can differ for a plain docket copy, a certified divorce decree, a felony disposition, a civil judgment, an older file, or a document that must be pulled from storage. If a document will be used for licensing, immigration, benefits, employment documentation, or another court, ask whether the recipient requires a raised seal, clerk certification, or a certified disposition form.
| Item | Amount / Official Detail Located |
|---|---|
| Plain court copy | Amount not located in reviewed official sources. |
| Certified court copy | Amount not located; call 912-384-2865. |
| Certification fee | Amount not located; verify before ordering. |
| Real estate e-filing | GSCCCA eFile portal linked by clerk page. |
| Real estate access | GSCCCA site; historical deed index currently goes back to 1988. |
Common Clerk Links
The Coffee County clerk page emphasizes online links more than downloadable court-copy forms. Use these official access paths according to record type and purpose.
- GSCCCA real estate e-filing - electronic filing path for real-estate records linked by the Coffee County clerk page.
- GSCCCA real estate document access - real-estate document access path; Coffee County's clerk page says the historical deed index currently goes back to 1988.
- Coffee County NextRequest - public-records request portal for county and sheriff records when a court-certified-copy request is not the right process.
- Coffee County traffic ticket payment - ticket payment path linked by the clerk page for traffic matters.
The GSCCCA eFile portal is the real-estate e-filing channel referenced from the Coffee County clerk page.
That e-filing link is for real estate documents, not a general Coffee County criminal or divorce case search.
Mail and Online Filings
Coffee County does not publish one county-branded public case-search table in the reviewed clerk sources. For online case access, the statewide Georgia Courts e-access path redirects users to a provider and requires an account. re:SearchGA and PeachCourt are Georgia provider channels for case information, court documents, e-filing, and document access, but Coffee County availability and view levels can depend on provider participation, account permissions, payment, and case type.
When online access fails, the fallback is not always the same. A missing Superior Court divorce file should be checked with the Clerk of Superior Court. A missing Probate Court estate or will should be checked with Probate Court. A missing sheriff or jail agency record may belong in NextRequest. A missing State Court traffic payment record may need the ticket notification or court office path. Choosing the right fallback keeps the clerk request focused and avoids sending certified-copy questions through the wrong public-records workflow.
The GSCCCA site is the official statewide cooperative authority channel for real estate records access linked from the clerk page.
For deed and real-estate index work, GSCCCA is the correct online channel; for court-certified copies, use the Clerk of Superior Court directly.
The Coffee County NextRequest portal lets requesters file and track public-records requests.
NextRequest is a useful fallback for county records, but it should not be used to bypass court-specific procedures for certified case documents.